Events
Each event is unique and requires different kinds of support. Please work with your department event coordinator. Additionally, Director of Events, Julie Salgado, can schedule a consultation and help facilitate several kinds of support. Any associated costs will be the responsibility of the department. More information about campus services is available below.
- CHASS Facilities
Explore available CHASS-managed venues. Learn about room capacities, reservation procedures, and guidelines.
Reserve your space UCR | Facilities Reservation System - The HUB
Host an event in the HUB. Make sure to review their space usage policies and procedures before booking.
Reserve your space 25Live: UCR's New Room and Event Scheduling System | Information Technology Solutions Hospitality Services
UCR Hospitality Services can assist with reserving venues and planning logistics for a variety of events.
Reserve your space with UCR Hospitality Services
Citrus Grove Catering
UCR’s on-campus catering provider offers a wide variety of menu options for any occasion—from casual meetings to formal receptions.
Browse menu: Citrus Grove Catering | UCR Dining Services
Approved External Vendors
These pre-approved external vendors offer alternative catering options such as:
- Subway – Customizable sandwich platters and boxed meals
- Ojo de Agua – Fresh juices, smoothies, and Mexican specialties
- Nena’s Sweet Creations – Desserts, paletas, and candy bar
Browse vendors: Caterers | Procurement
Transportation and Parking Services (TAPS)
Parking permits and event-specific arrangements can be coordinated through TAPS.
Find out more: Visitor Parking | UCR Transportation Services
ITS – Multimedia/AV Support ITS can assist with the delivery, setup, and operation of audio-visual systems (e.g. PA systems, projectors, screens, etc.) for campus events, as well as recording and streaming services for live events.
Request services: multimedia.ucr.edu
Campus Facilities
Request tables, chairs, staging, and more through UCR Facilities Services for your on-campus event setup.
Request rentals: Event Requests | Facilities Services
Party Plus Rentals
Need specialty items like tents, linens, or decor? Party Plus provides a wide inventory of rental options for any type of event.
Visit Party Plus Rentals: Party Plus Rentals | #1 Event Rentals in Southern California
- Performance Agreements & Honorariums
Ensure all required performance agreements and honorarium paperwork are completed in advance. Work with your FAO for details
Learn more: Performance Agreements Explained | Procurement - Scotty the Bear
Book the official UCR mascot for photos and appearances.
Request Scotty: https://highlanderlink.ucr.edu/submitter/form/start/690677 Chancellor Appearance Request
Submit a formal request to include the Chancellor at your next event.
Request Chancellor: Invite the Chancellor | Office of the Chancellor
- Campus Branding & Licensing
Ensure your event materials align with UCR branding and licensing policies. All items using UCR logos must be approved.
Learn more: Brand Identity | UC Riverside - Vendors for Promotional Items
Find custom giveaways, apparel, and more through these approved vendors: - I.D. Me Promotions I.D. Me Promotions
- Creating Brand Legacy Creating Brand Legacy
- 4Imprint Promotional Products - 4imprint Promo Items, Giveaways with Your Logo
Gorilla Marketing Gorilla Marketing Promotional Products | Swag | Branded Gear | Print
- Contracting Out (Policy 5402)
Understand the university’s policy when hiring external vendors or service providers.
Fill out the form: Human Resource Management System - Amplified Sound Guidelines
Review sound amplification regulations to ensure compliance with campus policies.
Fill out the form: Amplified Sound Request | Highlander Union Building - Food Handling Requirements
All food served on campus must comply with campus health and safety standards.
Learn more: Food Permit Process | Environmental Health & Safety Alcohol Permit
All events serving and/or selling alcoholic beverages require an alcohol permit filed with Risk Management at least 20 business days before the event.
Learn more: Food & Drink | Risk Management
For a comprehensive planning guide: https://documents.ucr.edu/advancement/Event_in_a_Box.pdf